The preparation for your board meeting is a crucial job that can be a bit daunting particularly if you’re new to the board or have no experience in board meetings. However, being prepared for your meeting will ensure that your meeting is productive and includes important insights and advice from accomplished leaders and strategic counsel. The first step is to make sure everyone on the board has been provided with the pertinent materials and are clear on the agenda items.
The next step is to decide on the objectives of your meeting. This will guide your board’s discussions and decisions. Reviewing the minutes from your last meeting will assist you determine what the progress was achieved and what needs to be discussed.
The last thing to do is choose your agenda items carefully. Putting the most important topics first allows your board to get through the meeting efficiently and avoid getting stuck on less important issues. Also, every item on the agenda must be clearly framed to provide information or look for information rather than just to make a definitive decision.
It is important to send the agenda of your board far enough in advance to give everyone plenty of time to read and then review it. This is especially crucial for in-person or virtual meetings that require quorum attendance. Be sure to keep track of the more info here members of the executive team who are responsible for submitting reports and ensure they have the appropriate materials.